A certified true copy is an authenticated duplicate of a document verified and validated by a notary. The notary examines both the original document and the copy, ensuring that the copy accurately replicates the content of the original. Once satisfied with the accuracy, the notary marks the copy with the words “Certified True Copy of Original Document,” signs it, dates it, and affixes their notary seal. This process results in a certified true copy that holds the same legal value as the original document.

Certified true copies are commonly required for identification documents such as birth certificates, passports, and driver’s licenses. They are frequently essential for immigration applications and professional certifications.

One frequently asked question about certified true copies is whether the notary must see the original document to provide certification. The answer is yes. The notary must physically compare the original hard copy document with the copy to ensure accuracy. Merely providing a picture or scan of the original document is not sufficient.

In situations where the individual requiring certified true copies is in a different country from the documents in question, they can delegate someone they trust, like a friend or relative, to present the original documents and copies to a notary for certification.

Conversely, if the person needing certified true copies is in Canada while their documents are abroad, arrangements can be made with a notary service like Notaryspace. The individual can send their documents to the notary, who will then certify the copies and return both the originals and certified copies to the sender. This process allows individuals to obtain the required certified true copies even if they are physically distant from their documents.