GCMS Notes (ATIP) Request Service for IRCC & CBSAGCMS Notes (ATIP) Request Service for IRCC & CBSA

NotarySpace provides administrative assistance to request GCMS notes under the Access to Information and Privacy (ATIP)

framework from Immigration, Refugees and Citizenship Canada (IRCC) or the Canada Border Services Agency (CBSA).
GCMS notes may help you understand processing stages and officer notes that are not visible in online status tools.

What Are GCMS Notes?

GCMS (Global Case Management System) notes are internal electronic records used by Canadian government officers to process
immigration and visa applications. Depending on the file and what can be disclosed, records may include officer notes and case
comments, eligibility assessments, and processing history.

When to Request GCMS Notes

• After a refusal (visitor visa, study permit, work permit, or other application)
• When processing time is longer than expected
• Before reapplying to better address officer concerns
• To confirm the stage of processing and what has been reviewed

How the ATIP Request Process Works

Step 1: Provide Basic File Details

Share the applicant’s full name, date of birth, and identifiers such as UCI and application/file number (if available).

Step 2: Consent Form (If Needed)

If the request is made on behalf of someone else, a signed consent form may be required. NotarySpace assists with completion
to help avoid common errors.

Step 3: ATIP Submission to IRCC or CBSA

We submit the ATIP request to the appropriate institution based on your file type and the information you want to obtain.

Step 4: Receive Your GCMS Notes (PDF)

When released by the government institution, GCMS notes are typically provided electronically in PDF format.

Information Required

• Applicant full name (as shown on passport)
• Date of birth
• UCI (Unique Client Identifier), if available
• Application or file number, if available
• Type of application (visitor, study, work, PR, sponsorship, etc.)

Eligibility and Consent Requirements

Under ATIP rules, the requester generally must be a Canadian citizen, a permanent resident of Canada, or a person physically
present in Canada. If the applicant is outside Canada, the request can often be made through an eligible requester with the
applicant’s signed consent, where applicable.

NotarySpace provides administrative guidance to help you follow the correct request structure and reduce the risk of delays or rejection.

Fees and Pricing

Government institutions may charge a statutory ATIP processing fee (commonly CAD $5 depending on the request type).

NotarySpace charges a separate service fee for administrative assistance, including intake review, consent preparation (if applicable),
and submission support. Service fees do not influence government processing, decisions, or outcomes.

Service Fee:  CAD 95.05

Frequently Asked Questions

How long does it take to receive GCMS notes?

Timelines vary by institution and workload. Many requests are released within several weeks, but extensions or delays may occur.

Do GCMS notes speed up my application?

No. GCMS notes are informational and do not accelerate processing or change decision outcomes.

Can I request GCMS notes after a refusal?

Yes. GCMS notes are commonly requested after refusal to understand the decision details before reapplying.

Do you provide legal advice?

No. NotarySpace provides administrative assistance only. For legal advice, consult a licensed immigration lawyer.

Start Your GCMS Notes Request

To start your GCMS notes request, book an appointment or contact NotarySpace for guidance on whether IRCC or CBSA is the right institution for your request.