Other Documents – Notary Public Services in Ontario

Notaryspace provides notary public services for a wide range of documents beyond standard affidavits and declarations.

We assist with statutory declarations, affidavits, identity verification, witnessing signatures, and certified true copies
for immigration, education, licensing, court, financial, corporate, and international purposes.
If you are unsure which service applies to your document, contact us in advance and we will confirm the correct process.

Book an Appointment | Contact Notaryspace

1) Statutory Declaration Commissioning

We commission statutory declarations for personal, academic, professional, and administrative purposes, including but not limited to:

• Custodianship Declaration for Foreign International Students
• Lost, Stolen, or Damaged Passport Declaration
• Statutory Declaration – Separation of Legal Spouses or Common-law Partners
• Statutory Declaration in Lieu of a Guarantor for Passport and Immigration Matters
• Estate and settlement-related declarations
• Statutory declarations for admission, licensing examinations, and good character confirmation
• Statutory declaration for annual renewal of corporate professional status (medical, dental, nursing, accounting, brokerage)
• Statutory declaration for proof of identity and verification
• Statutory declaration of a translator
• Documents for loans, debts, and financial matters
• Replacement requests for lost or destroyed degrees and diplomas
• Replacement requests for out-of-province or Ontario birth certificates
• Visitor visa invitation letters and responsibility declarations

Official Forms & Government Resources

• Canadian Passport Forms (Lost / Stolen / Damaged, Guarantor Declaration):
  https://www.canada.ca/en/immigration-refugees-citizenship/services/canadian-passports/forms.html
• Ontario Birth Certificate Replacement:
  https://www.ontario.ca/page/get-or-replace-ontario-birth-certificate
• Study in Ontario – Custodianship Information:
  https://www.ontario.ca/page/study-ontario

2) Commissioning Oaths, Affirming Affidavits, and Sworn Statements

We commission affidavits and sworn statements for many purposes, including:

• Affidavit for name change application
• Affidavit explaining spelling errors or discrepancies in name or date of birth
• Sworn statement for family gift of a used vehicle (tax-exempt transfer)
• Children school vaccination exemption affidavits
• Provincial Nominee Program (PNP) immigration affidavits
• Lost government cheque affidavits
• Family Responsibility Office (FRO) declarations
• Lost savings bonds affidavits
• Transfer bonds affidavits for deceased estates
• Transferring shares affidavits
• New York State Bar admission affidavits
• Traffic violations affidavits (out-of-province or out-of-country)
• Landlord and Tenant Board affidavits
• Insurance claims affidavits
• Affidavit of service for Small Claims Court, Superior Court, Family Court, Federal Court, Immigration matters
• Affidavits for Indian passport applications and renewals (name, signature, appearance, minor applications)
• Domestic and international adoption documentation affidavits
• Not-for-profit and activity club status affidavits

3) Witnessing Signatures, Identity Verification, and Confirmation

Some documents require witnessing of signatures and formal identity verification. We commonly assist with:

• Divorce, separation, custody, marriage, and cohabitation agreements
• Corporate minutes and resolutions signed by directors
• Contracts, agreements, leases, promissory notes, and waivers
• Board of Trade waivers and releases for international tendering
• Toronto District School Board immunization and vaccination exemption forms
• Certificate of Life for foreign old-age pensions
• Certified identity confirmation for Medical Council of Canada candidates
• Identity certification for medical school and professional licensing examinations
• United States Bar admission identity certification (e.g. New York, California)
• Residential address confirmation for school applications
• Graduate school applications
• Real estate transactions and rental agreements
• Security clearance identity verification
• Employment letters of offer and acceptance confirmation
• Special, limited, or specific powers of attorney for use in foreign jurisdictions
• Children consent letters to travel and vacation abroad

4) Certified True Copies

We certify true copies where accepted by the receiving authority. You must bring the original document
and a photocopy. Common examples include:

• University degrees, diplomas, and transcripts
• College and high school diplomas
• Passport copies
• Permanent Resident (PR) card copies
• Work permits, study permits, and visitor visas
• Birth, marriage, and death certificates (copies where permitted)
• Police records and criminal background certificates
• Foreign work visa teaching applications (South Korea, Japan, China, Vietnam, Brazil)

Professional Licensing & Regulatory Bodies (Common Examples)

• Medical Council of Canada (MCC): https://mcc.ca
• College of Physicians and Surgeons of Ontario (CPSO): https://www.cpso.on.ca
• Royal College of Dental Surgeons of Ontario (RCDSO): https://www.rcdso.org
• National Dental Examining Board of Canada (NDEB): https://ndeb-bned.ca
• College of Dental Hygienists of Ontario (CDHO): https://cdho.org
• Pharmacy Examining Board of Canada (PEBC): https://pebc.ca

Book an Appointment

Notaryspace provides professional notary services for a broad range of documents.
If you are unsure which category applies to your document, contact us before your visit so we can confirm requirements and help you prepare.

Book Appointment Now | Contact Notaryspace

Secondary Keyphrases:

• Statutory declaration commissioner Ontario
• Affidavit commissioning Ontario
• Witnessing signatures notary Ontario
• Certified true copies Ontario
• Identity verification notary Ontario
• Professional licensing notary services